Guidance for meeting during the Health State of Emergency

Summary

Executive Order 9.15.20.01 permits non-profits to meet virtually until 9.30.2020 due to the current Health State of Emergency.

The Health State of Emergency is in place until 10.10.2020, but does not automatically extend virtual meetings to entities.

Voting needs to be available only to those eligible to cast a vote.

For PTAs and PTSAs wishing to hold a meeting during the current Health State of Emergency, we provide the following guidance:

1. State Law supersedes Association Bylaws
2. The current Executive Order (Section V., pgs.16-17) permits non-profits to meet virtually. To quote, "Ordered: That all businesses, establishments, corporations, non-profit corporations, or organizations that are not Critical Infrastructure that continue in-person operations during the effective dates of this Order shall implement measures which mitigate the exposure and spread of COVID-19 among the workforce. Such measures shall include the following: 11. Holding all meetings and conferences virtually as practicable;" (emphasis is in the Executive Order)
3. Executive Order 9.15.20.01 is in place until September 30, 2020
4. Voting during virtual meetings: utilize a platform (either the meeting platform or alternative platform or service) which permits for only those eligible to cast their vote to submit a ballot.